Member's Area

robinoconnor29@gmail.com

TOOL HIRE

John Munro 09 4156577

PAST PRESIDENT

Tony Wright

Job Descriptions;

Club President/Chairperson  Download

The President is the principle leader of the Jaguar Drivers Club Auckland and has overall responsibility for the Club’s administration in accordance with the Club’s Objects and Constitution.

The President, with the elected committee members sets the overall annual committee agenda (consistent with the Club’s Constitution), helps the committee prioritise its goals and then keeps the committee on track by working within that overall framework.

At the operational level, the major function of the President is to facilitate effective Committee meetings.

The President is elected by the Club’s members and responsible for representing the views of the members in accordance with the Club’s Constitution.

Duties:
 Manage committee meetings
 Manage the Annual General Meeting and any Special General Meetings
 Represent the Club in connection with the Jaguar Land Rover Group and the Club’s Patron
 Act as an overall facilitator for Club activities, delegating as required to members.
 Ensure the operations including management of finances and budgeting for the future is carried out in accordance with the Constitution.

Knowledge and Skills Required.

Ideally the President/Chairperson is someone who:
 Can communicate effectively
 Is well informed of the Club’s activities
 Is aware of the Club’s Objectives.
 Has a good working knowledge of the Club’s Constitution, rules and the duties of all office holders and subcommittees
 Is a supportive leader for all Club members.

Estimated Time Commitment Required & Period of Appointment.
 On average, 3 to 4 hours per week.
 The President is appointed for a maximum 2 year term.

Ideal Person?
 Passionate about the Jaguar Marque
 Enjoys networking with fellow enthusiasts
 Enjoys the opportunity to lead and speak to a like minded group
 Someone who has experience in and/or recently retired from a private or public sector leadership role

Club Vice-President/Chair

 The Vice President is deputy to the President/Chairperson and has the responsibility to fully support him/her and shall fully deputise if the President/Chair is unable to fulfil his/her duties.

Club Membership Secretary: (Stipend of $100 pcm) Download

Manage the Club’s largely automated Membership database using the MoST web based digital system.

Regularly monitor MoST system or new joiners. Liaise with Club Treasurer to confirm payment receipt of joiner fee and annual subscription.

Email new members to welcome them to the Club (using standard template)

Prepare and issue welcome packs to include name badges and perennial membership cards to all new members.

Prepare monthly report for each Committee Meeting

Estimated Time Commitment Required - On average, a couple of hours a week.

Ideal Person?
 Enjoys networking with fellow enthusiasts
 Admin skills
 Enjoys using their computer.

Club Treasurer: (Stipend of $100 pcm) Download

Duties:

Manage the Club’s income and expenditure via Xero, including bi-monthly financial reporting to the Committee.

Manage the Club bank accounts via internet banking.

Preparation of annual financial statements for presentation to the AGM. Filing of annual financial statements and return to Incorporated Societies Registrar. 

Regular liaison with the Membership & Secretary Committee members with regards to new memberships. Issue all invoices to members annually and to new members on joining. Working with our MoST invoicing system and reconciling all payments for member subscriptions and events via Xero.

Prepare summary report for each monthly Committee Meeting

Preparation of bi-annual GST returns.

Knowledge and Skills Required.

A basic knowledge of accounting processes and techniques is required. 

Note: Experience with XERO is therefore an advantage but not a prerequisite. Full training will be given on reports etc and reporting templates exist within Xero.

Estimated Time Commitment Required - On average, a couple of hours a week.

Ideal Person?
 Passionate about the Jaguar Marque
 Someone who has experience in and/or recently retired from an accountancy, book keeping or similar finance role.

Club Magazine Editor: (Stipend of $200 pcm) Download

Direct the production of the current format and contents of the Club’s bimonthly digital magazine, with the support and assistance of the Club’s appointed graphic artist and layout specialist.

Communicate requirements and “shoulder tap” members as needed for photographs of events and magazine articles to be prepared before the deadline before the 20 th every two months. At the monthly committee meeting, brainstorm and develop ideas relevant to the club’s activities, members and interests.

Editing and proof reading content for grammar, style, appropriateness, and accuracy.

On or around 30th every 2 months the final magazine will be issued via email to all members and posted on the website by the Club secretary.

Estimated Time Commitment Required - On average, 4 to 5 hours a week.  More time leading up to the deadline.

Ideal Person?
 Strong writing/proof reading skills
 Passion for Club Activities
 Strong organisation and time management skills

A full detailed task list for each bimonthly Club Magazine (prepared by the current Editor) follows:

Jaguar Drivers Club bi-monthly Magazine Task List/Production Cycle.
1. Develop/create an Edition ‘Folder’ for the next publication
2. Create numbered Sub-folders – events & articles.
3. In these sub-folders establish:
    a. Article, Date, Written by?)
    b. Photos – labelled
4. Create a Word Document – ‘Edition summary’ which should contain:
    i. Cover
    ii. Past Events
    iii. JLR Media Articles (access to their websites given)
    iv. Future Events
    v. Adverts
    vi. On the NET
    vii. Letters to the editor
    viii. Club Member Benefits
    ix. New Members
5. Create a JDCA ‘BOX’ folder on the BOX App https://app.box.com for this Edition to upload your   
    Folders –
    a. Covers,
    b. Events,
    c. JLR Articles, etc.
    This should match your ‘sub-folders’ (see 2 above).
6. On the 20th every two months :
    a. Prepare a Editor’s Report to Committee and
    b. Contact Bryan Hefer [Bryan Design] The Club appointed magazine graphic artist and layout specialist.
    c. Tell Bryan everything is ready in the JDCA BOX App https://app.box.com for this Edition and give Bryan a copy of your ‘edition summary’ Word document (see 4 above).
7. On the 27th  approx. Proof read the next edition issued in draft by Bryan Design.  Record and let Bryan know of any corrections & changes.
8. On the 30th  approx. Bryan will send out a Final compressed version of the Magazine, ready to be e-mailed out to the membership.
9. Club Secretary will do a bulk mail out to the membership, advertisers, etc.
10. Put a copy on the Website behind the paywall for member only access.
11. Attend Committee meetings and send Editor’s Report before each monthly Committee meeting.
     Purpose: to get Committee members’ input on and commitments about who’s writing what, and what events are coming up.
12. Sit back and relax until the next cycle starts!

Club Events Coordinator: (Stipend of $100 pcm) Download

Establish an annual calendar of Club Events in coordination with the Committee.

Actively engage with the general membership to identify event facilitators to run each event on the annual events calendar. Important to give opportunities for fresh event ideas and reduce the load on Committee members.

Coordinate with the allocated event facilitator for each Club Event and the Club Secretary to ensure adequate communication and details are shared with all Club members including drafting and sending emails to all members via the MoST system.

Monitor the Events.jagclubak@gmail.com email account for enquiries from members.

Inform and help the Magazine Editor with event details.  Check that all the details are correct on the website and that the booking system is working as it should.  

Assist event facilitators as needed with organising their event, including identifying the author for an event article for Club Magazine and when required, contacting suppliers and arranging accommodation for club members.

Submit a monthly report on up-coming events to Committee meeting. 

Estimated Time Commitment Required

On average, a couple of hours a week.

Ideal Person?
 Passionate about the Jaguar Marque
 Enjoys creating events
 Good admin and time keeping skills
 Good at delegating

Club Secretary: (Stipend of $100 pcm) -Currently Filled- Download

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